2022-2023 ACADEMIC YEAR
Registration and re-registration will take place between 1 September and 13 November 2023
Information for the start of the 2023/2024 school year will be available here shortly.
In the meantime, you can consult this page to familiarise yourself with the registration and re-registration process. You can also contact the secretariat of your doctoral school, whose contact details can be found here.
1st year registration
From 1 September to 13 November 2023
How to enroll ?
Enrollment in doctoral studies takes place in several steps :
1. Payment of the « Student Life and Campus Contribution » (« Contribution Vie Etudiante et de Campus – CVEC ») : paid to the CROUS, this contribution of 100 euros is aimed at « favouring student reception and support in social life, health, culture and sports for the students and at reinforcing the prevention and health education ». To pay the contribution, you must go to https://www.messervices.etudiant.gouv.fr/, “Student Life and Campus Contribution” entry.
2. Course registration to UBFC, on the ADUM online app
2 bis. If you have a doctoral contract: the creation and submission of your HR file to the secretariat of your doctoral school (see below)
3. The payment of the registration fees to the institution where the thesis will be prepared, following the reception of the registration validation message (registration fees payment modalities to be consulted on the registration procedure)
If you prepare your thesis at Université de Bourgogne or AgroSup Dijon, you pay the registration fees to Université de Bourgogne.
If you prepare your thesis at Université de Franche-Comté or ENSMM, youp ay the registration fees to Université de Franche-Comté.
If you prepare your thesis at UTBM, youp ay the registration fees to UTBM.
4. Receiving your multiservice card: the UBFC Pass
5. Signature of your contract, if applicable.
We invite you to read the tutorial below to guide you with course registration:
If you have a doctoral contract
You must submit or send your HR file to the secretariat of your doctoral school as soon as possible in September 2023.
If your employer is UBFC (funded by the Regional Council, ANR, H2020, FEDER, EIPHI, TRANSBIO, or INTHERAPI):
Your doctoral student must take up his/her post from 1 October and before 31 December 2023
The start date of the contract cannot be before October 1st. Indeed, it is imperative that the registration of the doctoral student be finalised before the contract can be signed. Registration calendar 2022-2023: from 1 September to 13 November 2023.
You must register as soon as possible at the beginning of September.
For any information on the registration process, the main contact is the secretariat of the doctoral school.
To set up the doctoral contract, you must send the “DOC_RH_recruitment_doctorant” form (bilingual version) to the administrative manager of your research unit as soon as possible, completed and accompanied by the additional documents that concern you.
2023/2024 registration fees
380 € at the full rate
253€ at the reduced rate (if you are in a gap year in 2023/2024)
Student social protection
The existence of health insurance against illness / accident at work is compulsory for all. Thanks to social protection, you benefit from the reimbursement of your care in the event of illness or maternity. You also benefit from insurance against accidents at work – occupational diseases which covers you in the event of an accident occurring during your research work or during training, during home-work trips as well as during internships in France or abroad. If you are en employee, you also contribute for unemployment risk and retirement. You receive disability and death benefits and are entitled to maternity and parental leave benefits.
If you are employed during the whole period of your thesis :
You benefit from social protection for employees (general scheme). Contributions are deducted directly from your salary. The CPAM of Paris manages your affiliation :
Assurance Maladie de Paris
SRI / Talents
75948 Paris Cedex 9
0811 36 36 46
If you are not en employee :
- If you are an international newcomer from an EU member state or Switzerland, you remain registered with social security in your own country
If you are an international newcomer from a non-EU member state and another country than Switzerland, you must affiliate to general social security in France (dedicated website : www.etudiant-etranger.ameli.fr)
Re-enrollment in 2nd year of thesis or more
From 1 September to 13 November 2023
How to re-enroll ?
Re-registration is ANNUAL and MANDATORY, and takes place in several steps :
1. Payment of the « Student Life and Campus Contribution » (« Contribution Vie Etudiante et de Campus – CVEC ») : paid to the CROUS, this contribution of 95 euros is aimed at « favouring student reception and support in social life, health, culture and sports for the students and at reinforcing the prevention and health education ». To pay the contribution, you must go to https://www.messervices.etudiant.gouv.fr/, “Student Life and Campus Contribution” entry.
2. Course re-registration to UBFC, on the ADUM online app
3. The payment of the registration fees to the institution where the thesis will be prepared, following the reception of the registration validation message (registration fees payment modalities to be consulted on the registration procedure)
If you prepare your thesis at Université de Bourgogne or AgroSup Dijon, you pay the registration fees to Université de Bourgogne.
If you prepare your thesis at Université de Franche-Comté or ENSMM, youp ay the registration fees to Université de Franche-Comté.
If you prepare your thesis at UTBM, youp ay the registration fees to UTBM.
4. Receipt of the 2023/2024 sticker to be affixed to your UBFC Pass
We invite you to read the tutorial below to guide you with course re-registration:
Thesis defense before 31 December
If you defend your thesis before 31 December 2023, you do not have to re-register. Your diploma will be issued to you for the year 2023/2024.
On the other hand, if you have not started your defense procedure before 31 october 2023 or if your defense is postponed after 31 December 2023, you will be asked to re-register and pay the registration fees.
Individual thesis follow-up committee
From re-enrollment in 3rd year, your re-enrollment is subject to an interview with youe individual thesis follow-up committee.
Thesis duration
We draw your attention to the fact that the reference duration of a thesis is 3 years ans cannot exceed 6 years. A re-enrollment in 4th year and beyond is subject to a derogation, you will then have to fill in as precisely as possible the request for extension made available in your personal ADUM space.